To extract and index documents stored in Microsoft SharePoint, the Locator SharePoint connector needs to be configured with a user that has access to all the documents that are to be extracted. This user is referred to as the index user.
Since version 2.9.7.0 of the SharePoint Connector Azure AD Application can be used to extract and index documents in SharePoint Online. If you decide to use Azure AD Application instead of index user you should skip to Setting up the Windows Azure Graph API for Locator and then go to Adding Permissions to the Azure AD Application for SharePoint Online indexing.
- Important Note: Using Azure AD Application for indexing SharePoint Online documents requires Azure AD connector installed with connection configured to the same tenant.
Establishing Access for the "Index User"
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- If any of the "Include Office 365..."-checkboxes in wizard is used for specific site collection templates
- If "Include other site templates" is checked in the wizard and some of the templates were selected.
Note 3: Global admins and SharePoint admins don't have automatic access to Group Sites. That means they can not manage permissions inside Group Sites. However global admins still have option to add members and owners to Group Sites.
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Configuring Windows Azure Active Directory Setting up the Windows Azure Graph API for Locator
The screenshot above has the application Id we need. The two menu options that are to be used for creating and obtaining the client secret, are circled in red and will be used in the following screenshots:
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Adding Permissions to the Azure AD Application for SharePoint Online indexing
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