Start by opening the ViaWorks Locator Management Console and go to "Connections" > "Exchange". Start the Connection Wizard by clicking "Add New Connection". The setup Wizard requires the user account details during configuration. Make sure that both the index user account and the access rights are working before running the Wizard.
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- Organization Name: Enter your Office 365 organization fully qualified name.
- Application Client ID: Enter the client ID you obtained and saved to a text file in step #11 when you followed the steps for "Setting up the Windows Azure Graph API for ViaWorksLocator ".
- Application Secret Key: Enter the key you obtained and saved to a text file in step #17 when you followed the steps for "Setting up the Windows Azure Graph API for ViaWorksLocator ".
Step 5: Credentials for accessing Exchange Online via Exchange Web Service
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- Make all mailboxes in the entire domain searchable
In this case, all mailboxes will be indexed during the initial first time indexing
The option is a one-click choice - Only ViaWorks Locator users will have searchable mailboxes
In this case, only mailboxes for users who have logged in to ViaWorksLocator, and been granted a user license, will be indexed during the initial first time indexing
The option is fully automated, and requires no further configuration - Selected mailboxes only
In this case, you have to specify the mailboxes that are going to be indexed during the initial first time indexing by clicking the “Select Mailboxes” link.
The option is described further below - Selected Active Directory groups only
In this case, you can specify one or several Active Directory groups. Only mailboxes for users that are members of these groups will be indexed during the initial first time indexing
Click “Select Groups” to choose from a list of AD groups.
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Important Note: Any edits to this dialog (adding or removing a file type) made after the connection has been indexed, will only affect attachments found with future indexing. For example, adding ".fax" as a new file type to be included, will only add files of that type for new or updated Exchange items that contain a ".fax" attachment. ".fax" attachments in emails that have already been indexed, will not be added to the index. Similarly, adding ".fax" as a new file type to be excluded will not cause existing ".fax files to be removed from the index, however, no new ".fax" file attachments will be added. To add or remove ".fax" files from the existing index, the ViaWorks Locator administrator needs to re-index the connection by running the Via.Repository utility, using the ReIndex command.
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Step 10: File Types to Index
Choose file extensions to skip or allow, if any.
Step 11: Summary
The Summary Page gives you a summary of the options selected. It’s a good idea to review this data to ensure you have selected the options that you want before completing the wizard and starting the initial index.
When the connection is initially indexing, the mode will show a value of "Discovery". During the discovery phase, the document count will continue to increase, with each refresh of the page, until discovery has completed. Once the initial discovery has completed, and all documents discovered have been indexed, the mode will change to show "Maintenance". This indicates that ViaWorks Locator has completed the initial indexing of all documents and that subsequent indexing, based on the schedule, will obtain documents that have been changed, added or deleted, since the previous time it ran.
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