It’s common for users to upload documents they only use a few times. If those files were kept indefinitely, they would eventually overload the application’s limited storage capacity. To prevent that, PA uses

• Personal Assistant in the cloud will indicate files with a warning 20 days after they were last used and delete them 10 days later

• Personal Assistant in Azure Marketplace will follow the same policy by default, but can be set to use different limits

• Personal Assistant in Locator / Saga does not limit data retention by default, but the feature can be enabled in its settings in a similar way to the Cloud and Azure versions.